Manual expense processes cost more than you think
The real cost of expense management isn't the subscription fee for a tool. It's the hours your team spends on a process that shouldn't require human effort.
Consider what happens with a typical business expense today. An employee makes a purchase. They keep the receipt (hopefully). At some point, they photograph it or tape it to a form. They fill in the amount, category, cost centre, and VAT. Someone in finance checks the submission, matches it to a bank transaction, corrects errors, and enters it into the accounting system.
Multiply this by every employee and every transaction, every month. For a 30-person company averaging 100 monthly transactions, you're looking at hours of admin time — split across employees who should be doing their actual jobs and finance staff who should be doing higher-value work.
The fragmentation makes it worse. Many companies use one tool for cards, another for receipts, a spreadsheet for travel expenses, and a manual process to get it all into the accounting system. Every gap between systems is a place where data gets lost, delayed, or entered incorrectly.
Zevoy automates the full expense lifecycle
Card transaction → receipt → category → approval → accounting. This is one continuous chain in Zevoy, not five separate processes stitched together.
Step 1: Payment Employees pay with Zevoy corporate Visa cards — physical or virtual. The transaction appears in Zevoy immediately.
Step 2: Receipt capture The employee scans the receipt in the Zevoy app (OCR extracts the data), forwards an email receipt, or does nothing if ReceiptHero captures it automatically at a participating merchant. The receipt matches to the transaction.
Step 3: Categorisation Default categories and cost centres can be pre-assigned per card or per employee. Employees can adjust if needed. VAT codes map to your accounting system's chart of accounts.
Step 4: Approval Multi-tier approval workflows route expenses to the right manager. Approvers review in Zevoy Hub — they see the transaction, receipt, category, and any notes. Approve or reject with one click.
Step 5: Accounting export Approved expenses push directly to your accounting system via API (Netvisor, Procountor, Fortnox, NetSuite, Business Central) or via structured export templates (Talenom, Fennoa, Heeros, Fivaldi, and 20+ others). Receipts attach as PDFs. No re-keying, no CSV wrangling.
Travel expenses and out-of-pocket claims follow the same workflow. Per diem, mileage, and reimbursable expenses go through the same approval chain and export in the same batch.
✔
✔
✔
What does expense management automation actually mean?
It means removing manual steps from the expense process. In Zevoy, the chain from card payment to accounting entry is automated: receipt capture via OCR or ReceiptHero, auto-matching to transactions, pre-set categories, approval workflows, and direct export to your accounting system. The goal is zero manual data entry.
How much time does automated expense management save?
It depends on your current process. Companies moving from spreadsheet-based or paper-based systems typically eliminate several hours of monthly admin time per finance team member, plus time saved by every employee who no longer fills out expense reports manually.
Can Zevoy replace our current expense reporting process?
Yes. Zevoy handles corporate card expenses, out-of-pocket reimbursements, travel claims (per diem and mileage), and subscription management. If your current process involves separate tools or spreadsheets for these, Zevoy consolidates them into one platform.
Does automated expense management work with Finnish accounting systems?
Yes. Zevoy connects to 27 accounting systems. Finnish systems include Netvisor (direct API), Procountor (direct API), Talenom, Fennoa, Heeros, Fivaldi, Lemonsoft, and Visma L7. Swedish systems include Fortnox (direct API), Briljant, and Briox.
What approval workflows does Zevoy support?
Zevoy supports multi-tier approval workflows. You can configure approvers by team, spending threshold, or expense category. Approvers review expenses in Zevoy Hub and approve or reject with one click.
Zevoy Aktiebolag
Eteläesplanadi 24 A
00130 Helsinki
Suomi
Y-tunnus: 3147751-4
Zevoy on vuonna 2020 perustettu fintech-yritys. Zevoy Aktiebolag on suomalainen sähkörahalaitos, jota säätelee ja valvoo Suomen Finanssivalvonta. Yhtiön kortit myöntää Zevoy Aktiebolag Visa Europe Limitedin myöntämän lisenssin alaisena. Pääkonttorimme sijaitsee Helsingissä, Suomessa, ja kotimarkkinamme lisäksi palvelemme myös Ruotsia, Norjaa, Tanskaa, Saksaa, Ranskaa, Belgiaa, Alankomaita, Espanjaa, Portugalia, Viroa, Liettuaa ja Latviaa.