1. Connect
In NetSuite, create a new integration under Setup → Integration → Manage Integrations. Copy the Client ID and Client Secret immediately — they're only shown once. Generate access tokens with the right role and permissions, then enter everything in Zevoy Hub. Zevoy uses NetSuite's Token-Based Authentication (OAuth 1.0 TBA).
2. Configure
Set up your accounts, categories, and VAT codes in Zevoy to match your NetSuite chart of accounts. Pick the posting format that fits your finance team's workflow — Journal Entry (one journal per export with a contra line) or Expense Report (per-user, batched). Import tags from NetSuite directly — names must match exactly between the systems. Configure your receipt PDF folder ID so attachments land in the right file cabinet.
3. Export
Approve expenses in Zevoy and export. Each export creates the journal entries or expense reports in NetSuite with receipt PDFs auto-attached to the specified file cabinet folder. If an expense date falls inside a closed posting period, Zevoy automatically retries with the next open period instead of failing the export.
Feature | Status |
|---|---|
Posting format | ✅ Journal Entry or Expense Report (your choice) |
Receipt PDFs | ✅ Auto-attached to file cabinet folder |
VAT codes | ✅ Explicit code or rate-based fallback |
Tag dimensions | ✅ Department, Location, Class, Project, custom segments |
Subsidiary support | ✅ Scoped per subsidiary internal ID |
Closed posting period | ✅ Auto-retry with next open period |
Chart of accounts | Manual setup or CSV import |
Zevoy pushes complete entries to NetSuite through the API. No CSV exports, no manual imports, no reconciliation spreadsheets. Pick the posting format that matches how your finance team already closes the month — Journal Entries with a clean contra line, or Expense Reports per user, batched. And when an expense date falls inside a closed posting period, Zevoy automatically retries with the next open period instead of breaking the export.
Configure a file cabinet folder ID and Zevoy delivers receipt PDFs there automatically with every export. Your finance team doesn't chase employees for missing documentation — it's already attached.
Running NetSuite in Finland or the Nordics? Zevoy handles Finnish VAT codes (including notional VAT for EU B2B transactions), maps either explicit codes or percentage-based fallbacks to the right tax codes, and uses country code logic to distinguish domestic from EU and non-EU purchases.
How long does NetSuite integration setup take?
The API connection takes about 15 minutes if you have NetSuite admin access. You'll create an integration in NetSuite using Token-Based Authentication (OAuth 1.0 TBA) with a role that has permission to post journal entries or expense reports and access the file cabinet, then provide Zevoy with the Client ID, Client Secret, and access tokens. Full configuration (accounts, categories, VAT codes, tags) typically takes under an hour. Our team helps through a 30-minute onboarding session.
How does subsidiary support work?
Zevoy scopes operations to a single NetSuite subsidiary, identified by internal ID (not display name). If you run multiple entities, configure the correct internal ID during setup.
What happens if my posting period is closed when an export runs?
Zevoy automatically retries with the next open accounting period. You don't need to babysit period locks or manually re-run exports.
Where do exported expenses appear in NetSuite?
Journal Entries appear under Transactions → Financial → Make Journal Entries → List. Expense Reports appear under Transactions → Employees → Enter Expense Reports → List. You may need to search for "Journal" or "Expense Report" in NetSuite's global search to find them.
Can Zevoy handle notional VAT for EU transactions?
Yes. Zevoy maps VAT percentages to NetSuite tax codes and supports the notional VAT logic used for intra-EU B2B transactions. The country code on each expense drives the correct tax treatment.
Zevoy Aktiebolag
Eteläesplanadi 24 A
00130 Helsinki
Finland
Business ID: 3147751-4
Zevoy is a fintech company founded in 2020. Zevoy Aktiebolag is a Finnish electronic money institution regulated and authorized by the Finnish Financial Supervisory Authority. The company cards are issued by Zevoy Aktiebolag under a license from Visa Europe Limited. Our HQ is in Helsinki, Finland and in addition to our home market we also serve Sweden, Norway, Denmark, Germany, France, Belgium, The Netherlands, Spain, Portugal, Estonia, Lithuania and Latvia.