Travel expenses are the slowest part of your expense process
Card transactions are straightforward — swipe, scan receipt, done. Travel expenses are different. They involve per diem calculations, mileage logs, multi-day itineraries, meal deductions, and country-specific rates that change every year.
In Finland, Verohallinto publishes per diem (päiväraha) and mileage (kilometrikorvaus) rates annually. In Sweden, Skatteverket sets traktamente and milersättning rates. Getting these wrong means overpaying employees, underpaying employees, or creating tax liabilities.
Most companies handle this with Excel templates or PDF forms. An employee fills in their trip details. Someone in finance checks the dates, looks up the correct rates, calculates deductions for employer-provided meals, and enters the result into the accounting system. It takes time, and errors are common — especially for multi-country trips or trips spanning different rate tiers.
This is a process that should be automated but rarely is. Generic expense tools built for the US or UK market don't understand Finnish päiväraha or Swedish traktamente. They treat travel expenses as a text field, not a calculation.
Zevoy calculates travel expenses using official rates
Per diem claims Employees create a trip in the Zevoy app. They enter the destination country, departure and return times, and whether meals were provided by the employer. Zevoy applies the correct per diem rate automatically — full-day or partial, domestic or international, with meal deductions calculated according to Finnish or Swedish rules.
For Finnish users, this means automatic päiväraha (kokopäiväraha and osapäiväraha) and ateriakorvaus calculations. For Swedish users, automatic traktamente with the correct Skatteverket rates.
Mileage claims Employees log business trips with start and end points. Zevoy calculates the reimbursement using the current tax authority mileage rate. Passenger supplements and other adjustments are supported.
Multi-leg and multi-country trips A single trip can include legs in different countries with different per diem rates. Zevoy handles this — each leg uses the correct rate for that destination.
Approval and export Travel claims go through the same approval workflow as card expenses. Once approved, they export to your accounting system alongside card transactions — one process, one export, one place in your bookkeeping.
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How does Zevoy calculate per diem rates?
Zevoy uses the official rates published by Verohallinto (Finland) and Skatteverket (Sweden). Rates are updated in the system when tax authorities publish new figures, typically at the start of each calendar year. The employee enters trip dates, destination, and meal information — Zevoy calculates the rest.
Does Zevoy support Finnish päiväraha and osapäiväraha?
Yes. Zevoy calculates both kokopäiväraha (full daily allowance) and osapäiväraha (partial daily allowance) based on the trip duration. Meal deductions are applied automatically when the employer provides meals.
Can I use Zevoy for Swedish traktamente?
Yes. Zevoy supports Swedish per diem (traktamente) and mileage (milersättning) calculations with Skatteverket rates. The same trip submission flow works for both Finnish and Swedish companies.
How does mileage tracking work?
Employees log the trip route and distance in the Zevoy app. The system applies the current mileage reimbursement rate from the relevant tax authority. Passenger supplements can be added where applicable.
Can travel expenses and card expenses be exported together?
Yes. Travel claims (per diem and mileage) and corporate card expenses go through the same approval workflow and export to your accounting system in one batch. Your bookkeeper sees both in the same place.
Zevoy Aktiebolag
Eteläesplanadi 24 A
00130 Helsinki
Finland
Business ID: 3147751-4
Zevoy is a fintech company founded in 2020. Zevoy Aktiebolag is a Finnish electronic money institution regulated and authorized by the Finnish Financial Supervisory Authority. The company cards are issued by Zevoy Aktiebolag under a license from Visa Europe Limited. Our HQ is in Helsinki, Finland and in addition to our home market we also serve Sweden, Norway, Denmark, Germany, France, Belgium, The Netherlands, Spain, Portugal, Estonia, Lithuania and Latvia.